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Excel Shortcut Keys


HomeComputer Exam⇒ Excel Shortcut Key

Shortcut Key

Action

CTRL+A

Selects the entire worksheet.

CTRL+B

Applies or removes bold formatting.

CTRL+C

Copies the selected cells.

CTRL+D

Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.

CTRL+F

Displays the Find dialog box.

CTRL+G

Displays the Go To dialog box.

CTRL+H

Displays the Find and Replace dialog box.

CTRL+I

Applies or removes italic formatting.

CTRL+K

Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks.

CTRL+L

Displays the Create List dialog box.

CTRL+N

Creates a new blank file.

CTRL+O

Displays the Open dialog box to open or find a file.

CTRL+P

Displays the Print dialog box.

CTRL+R

Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right.

CTRL+S

Saves the active file with its current file name, location, and file format.

CTRL+U

Applies or removes underlining.

CTRL+V

Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you cut or copied an object, text, or cell contents.

CTRL+W

Closes the selected workbook window.

CTRL+X

Cuts the selected cells.

CTRL+Y

Repeats the last command or action, if possible.

CTRL+Z

Uses the Undo command to reverse the last command or to delete the last entry you typed.

CTRL+1

Displays the Format Cells dialog box.

CTRL+2

Applies or removes bold formatting.

CTRL+3

Applies or removes italic formatting.

CTRL+4

Applies or removes underlining.

CTRL+5

Applies or removes strikethrough.

CTRL+6

Alternates between hiding objects, displaying objects, and displaying placeholders for objects.

CTRL+7

Displays or hides the Standard toolbar.

CTRL+8

Displays or hides the outline symbols.

CTRL+9

Hides the selected rows.

CTRL+0

Hides the selected columns.

CTRL+(

Unhides any hidden rows within the selection.

CTRL+)

Unhides any hidden columns within the selection.

CTRL+&

Applies the outline border to the selected cells.

CTRL+_

Removes the outline border from the selected cells.

CTRL+~

Applies the General number format.

CTRL+$

Applies the Currency format with two decimal places (negative numbers in parentheses).

CTRL+%

Applies the Percentage format with no decimal places.

CTRL+^

Applies the Exponential number format with two decimal places.

CTRL+#

Applies the Date format with the day, month, and year.

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Applies the Time format with the hour and minute, and AM or PM.

CTRL+!

Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.

CTRL+*

Selects the current region around the active cell (the data area enclosed by blank rows and blank columns).

CTRL+:

Enters the current time.

CTRL+;

Enters the current date.

CTRL+`

Alternates between displaying cell values and displaying formulas in the worksheet.

CTRL+'

Copies a formula from the cell above the active cell into the cell or the Formula Bar.

CTRL+"

Copies the value from the cell above the active cell into the cell or the Formula Bar.

CTRL++

Displays the Insert dialog box to insert blank cells.

CTRL + ;

Enter the current date.

CTRL + -

Delete the slected column or row.

F1

Help

F2

Edit

F3

Paste Name

F4

Repeat last action

F4

While typing a formula, switch between absolute/relative refs

F5

Goto

F6

Next Pane

F7

Spell check

F8

Extend mode

F9

Recalculate all workbooks

F10

Activate Menubar

F11

New Chart

F12

Save As

CTRL + Page up

Move between Excel work sheets in the same Excel document.

CTRL + Page down

Move between Excel work sheets in the same Excel document.

CTRL + Tab

Move between Two or more open Excel files.

CTRL + Arrow key

Move to next section of text.

CTRL + Space

Select entire column.

CTRL + Home

Move to cell A1.

CTRL + Shift + =

Insert a new column or row.

CTRL + Shift + ;

Enter the current time.

CTRL + Shift + !

Format number in comma format.

CTRL + Shift + $

Format number in currency format.

CTRL + Shift + #

Format number in date format.

CTRL + Shift + %

Format number in percentage format.

CTRL + Shift + ^

Format number in scientific format.

CTRL + Shift + @

Format number in time format.

CTRL+Shift+F3

Create name by using names of row and column labels

CTRL+Shift+F6

Previous Window

CTRL+Shift+F12

Print

Alt + =

Create a formula to sum all of the above cells

Alt + Enter

While typing text in a cell pressing Alt + Enter will move to the next line allowing for multiple lines of text in one cell.

Alt + Shift + F1

Insert New Worksheet.

Shift+F1

What’s This?

Shift+F2

Edit cell comment

Shift+F3

Paste function into formula

Shift+F4

Find Next

Shift+F5

Find

Shift+F6

Previous Pane

Shift+F8

Add to selection

Shift+F9

Calculate active worksheet

Shift+F10

Display shortcut menu

Shift+F11

New worksheet

Shift+F12

Save

Shift + Space

Select entire row.

Alt+F1

Insert Chart

Alt+F2

Save As

Alt+F4

Exit

Alt+F8

Macro dialog box

Alt+F11

Visual Basic Editor

Alt+Shift+F1

New worksheet

Alt+Shift+F2

Save

CTRL+Alt+F9

Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.

CTRL+Alt+Shift+F9

Rechecks dependent formulas and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.






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